This article is written to meet the following sections of the Standards:
|BRCGS Food Safety Issue 8||3.7 Corrective and preventive actions|
|BRCGS Packaging Issue 6||3.6 Corrective and preventive action|
|BRCGS Agents & Brokers Issue 3||3.9 Corrective and preventive actions|
|BRCGS Storage & Distribution Issue 4||3.3 Corrective and preventive action|
|FSSC 22000 Version 5.1||ISO 22000: 10.1 Nonconformity and corrective action|
|IFS Food Version 7||5.11 Corrective actions|
|SQF Edition 9||2.5.3 Corrective and preventative action|
All actions must be owned by an accountable manager. Within audIT.app we split accountability by topic and also by area. This means that it’s clear who must ensure completion of actions that are due to a particular topic – for system audits. Where actions arise from GMP inspections, then the accountable manager for that area is given accountability for action for the non-conformance.
Where there’s more than one location or unit covered, the main certified site must be:
- Accountable and responsible for reviewing internal and external audit reports.
- Accountable for the close-out of any associated non-conformances.
Scope of action
When a non-conformance is raised, not just the area or activity where the non-conformance has occurred should be considered for action, but also whether the non-conformance could occur elsewhere, to other products or procedures.
Actions must be defined which are appropriate to the seriousness and frequency of the problems identified. Action must be carried out effectively by appropriately trained staff.
The time it takes to complete an action must be appropriate to the significance of the non-conformance.
A rapid response would be required for serious non-conformances such as unsafe product, or where a number of non-conformances are received, suggesting a widespread problem.
Action must be completed as soon as practically possible after detecting the non-conformity.
The timescale for action must be recorded.
Actions must be assigned to a responsible person for completion.
Defining and completing corrective and preventive actions
The mini training ‘defining and completing corrective actions’ teaches those who are accountable and responsible for completing actions, the steps required for compliance to the standard.
It teaches the process used by audIT.app which ensures that the required evidence is gathered, to allow the verifier to assess the action at the next step.