Pack 4: Contingency Planning eDocs

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Emergencies situations are unavoidable in certain circumstances. And although it’s something that nobody wants to deal with, it’s important to have plans in place for when they do.

Contingency planning is the process of putting together agreed and practiced plans for emergency situations, including recall and withdrawal.

This pack provides a detailed structure for your planning, which you can adapt and develop to ensure that any emergency situation is handled in a controlled manner.

This pack has been written to meet the following sections of the Standards:

Food Safety
Issue 8
Packaging
Issue 6
Agents & Brokers
Issue 2
Storage & Distribution
Issue 4
3.11 Management of incidents, product withdrawal and product recall 3.13 Management of product withdrawals, incidents and product recalls 3.11 Management of incidents, product withdrawal and product recall 3.7 Management of product withdrawal and product recall

3.8 Incident management and business continuity

Written by the experts…

Emergency situation

Recall and withdrawal

A withdrawal is where product is removed from the supply chain, when it’s not yet reached the customer. A recall, is where the consumer is at risk, as the product has been made available for sale. This means recalling product from the supply-chain and publicly asking the consumers to bring any product back as well. Understanding when a withdrawal or recall is needed is key and this requires a defined internal communication plan.

Incident team

Setting up an incident team who are trained and understand what their role involves and what they need to do is key. Having a team which are well practiced, so they’re ready if the worst is to happen is also essential.

Warning

Contingency plans

One of the main aims of putting the required emergency processes in place, is to create contingency plans. Understanding what could go wrong, what impact it would have and therefore, what back up plans are required is a must.

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