10. Maintenance
Understanding maintenance compliance
An introduction to the maintenance topic, which defines the maintenance controls required.
The standards
Maintenance compliance is a requirements of the following standards:
| BRCGS Food Safety Issue 9 | 4.6 Equipment 4.7 Maintenance |
| BRCGS Packaging Issue 6 | 4.6 Equipment 4.7 Maintenance 4.7.4 Validation of machinery |
| BRCGS Agents & Brokers Issue 3 | Not applicable. |
| BRCGS Storage & Distribution Issue 4 | 6.1 Equipment 6.2 Maintenance 6.1.4X Updates to user manuals and schematics |
| FSSC22000 Version 5.1 | 6.3 Planning of changes 8.2.4e) Equipment and maintenance |
| IFS Food Version 7 | 4.16 Maintenance and repair 4.17 Equipment |
| SQF Edition 9 | 11.2.1 Repairs and Maintenance 11.2.2 Maintenance Staff and Contractors |
The requirements
Maintenance controls must be in place which:
- Prevents contamination of product from the facility, equipment, and operational materials.
- Ensures that equipment can process product consistently, to meet the agreed specification.
- Minimises equipment breakdowns.
What’s changed in Issue 9?
There are significant changes to the maintenance topic within Issue 9, as the main clause in the maintenance section (4.7.1) has been updated, and the whole of section 4.6 equipment has been rewritten.
New equipment must now be suitably controlled, to ensure that it’s fit for purpose and that materials used are suitable for food use.
Maintenance compliance
Maintenance controls must be defined in a system which includes:
- The planned preventive maintenance (PPM) system.
- The maintenance workflow management system.
- The project management system.
The maintenance system is managed using a procedure which defines:
- The scope of the maintenance system – what’s included and what’s not.
- How each system must be managed.
- Who’s responsible for each activity.
- The maintenance controls.
- How the maintenance system will be monitored.
The planned preventive maintenance system
The planned preventive maintenance (PPM) ensures that the facility and its equipment is maintained, so that the:
- Deterioration and breakdown of equipment is minimised.
- Facility standards are maintained.
- Product isn’t contaminated.
- Product is processed consistently to the agreed specification.
- Business can fulfil its customer orders.
The maintenance workflow management system
The maintenance workflow management system looks after the day-to-day maintenance of the site, including:
- Purchasing of consumables.
- Management of breakdowns and repairs.
- Handback of equipment following maintenance.
- Acceptance of equipment following commissioning.
- Maintenance of data security, equipment settings and access control.
- Calibration of monitoring equipment.
- Contractor management.
The project management system
The project management system is to ensure that any changes to the facility, equipment, or process, are sufficiently controlled so that they don’t pose a risk to the product.
This includes:
- Construction design management (CDM) projects.
- Large projects, which require full commissioning of equipment.
- Smaller projects, for example where a piece of equipment is being replaced.
- Changes to facilities or equipment, for example retrofitting hardware or software.
Understanding maintenance compliance
The first in this series is an introduction to maintenance compliance, which explains what maintenance compliance is, the three pillars of maintenance; planned preventive maintenance, facility and project management, and how culture can be integrated into the maintenance function. It’s designed for staff who are going to be accountable or responsible for maintenance, such as engineering mangers, shift managers and planners.
The training in this series is role-based, which means it can be tailored to meet the learners needs. If you’d like to discuss your requirements, we can help to identify which mini trainings meet your requirements. Please email Kassy on kassy.marsh@techni-k.co.uk for more information.
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