This article is written to meet the following sections of the Standards:

BRCGS Food Safety Issue 84.16.1, 4.16.2 Loading
BRCGS Packaging Issue 65.10.5 Loading
BRCGS Agents & Brokers Issue 3Not applicable.
BRCGS Storage & Distribution Issue 44.3.8 Loading conditions
5.1.1, 5.1.4 Load carrying area
5.2.5, 5.2.6 XS Load security
5.4.4 X Loading/unloading temperature control
7.2.2, 7.2.4 XD Loading conditions
FSSC22000 Version 5.1No specific clauses.
IFS Food Version 74.15.1 Loading
SQF Edition 911.6.5 Loading

Loading checks

Before the vehicle is loaded, checks must be carried out to make sure that the holding area is fit for loading. This means you need a procedure which ensures that:

  • The holding area is free from contamination and odour.
  • The fabrication of the holding area is in a good state of repair.
  • The holding area is the required temperature.
  • That the vehicle meets any legal requirements.

The checks must be recorded and where the vehicle doesn’t comply, it must be rejected.

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Loading conditions

Once the vehicle has been checked, you then need to make sure that it’s loaded in a controlled manner.

Where the product is susceptible to weather damage, vehicles must be loaded under covered bays.

If you want to be able to load vehicles outside, you need to carry out a risk assessment which defines what controls are needed to make it possible. The controls may be things like protecting the pallets with additional outer packaging.


Then when you’re loading the materials, make sure that they don’t directly touch the holding area floor.

And when loading temperature-controlled product, it must be completed so that the temperature of the material isn’t affected. This may mean you need to specify the maximum timescale for loading.

Securing the load

Once the vehicle is loaded, the load needs to be secured to prevent movement during transit – as this may result in damage.

Load security

The vehicle must be made secure once it’s ready to depart. Where locks or seals are not fitted to vehicles, alternative security measures must be put in place.

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