Unbelievably, this week – is the one year anniversary of go live of issue 8!
And that means your auditor is going to expect you to have progressed with your culture plan, since your last audit. So, in this article we’re going to recap what you need to have achieved, ready for your next audit.
So, to comply with the culture requirements – you should have:
- Defined what your sites culture is.
We covered this in a previous article if you want to recap: What is food safety and quality culture?
- Carried out an assessment of whether your site employees think that your business is meeting the specified culture.
This is typically done using a survey and we covered the different options for this in the following previous article: Your culture survey options
- Once the assessment is done, you should have evaluated the results and worked out an action plan, to improve any areas of concern or which can be enhanced.
Again, we wrote an article about the BRC requirements, which you can read again here: What do the BRC mean by Food Safety Culture?
So – what now?
Well, your auditor will expect you to have completed the actions that you set out in your culture plan. They will also expect you to have defined success criteria for each action, so they can establish themselves if you have met these for each action. That means, you’ll need to prove evidence of how you’ve met these success criteria. It won’t be enough, to just say that they are complete – you’ll need to prove it.
Culture plan review
In order to determine if you have met your culture actions using the success criteria, you will need to carry out a culture review with management.
This review should be documented. In this review, you can also document the data for your success criteria – so that you have the needed evidence to show your auditor.
Where you haven’t achieved any of the actions within the timescales – you will need to have carried out root cause analysis to define why they have not been met. It’s not enough, to just say – that you’ve not achieved them and move on.
Once you’ve carried out the root cause analysis, you then need to put in place preventive actions to make sure that future culture actions are achieved successfully. These preventive actions should be added to your culture plan, so there is a full traceable picture for the auditor.
Eat, sleep, culture – repeat
Once that’s done, we need to repeat the process. Although the Standard doesn’t say how often this should be repeated, auditors will most likely expect this to be annually.
If the culture plan is scheduled over a longer period, such as two years – then your auditor will need to see that you’ve done what you said you were going to do – so far. And remember, the success criteria – this is even more important for a long term plan. It may even include smaller culture assessments (surveys) on specific action topics.
If you’re plan is an annual plan, and therefore the plan is complete – another plan now needs to be developed.
The management review should include a review of the defined culture to ensure that it still meets the businesses requirements, or if anything needs adding or amending.
Then, it’s a case of carrying out another assessment (e.g. survey), collecting the results, evaluating the results and developing and documenting another culture action plan.
We have developed a culture workshop, to help you assess your current plan and develop your next.
The one day workshop includes the following:
- An audit of your current culture plan, actions and evidence
- Facilitate a management review of the current plan and actions, using root cause analysis where any actions have been missed
- Expert lead coaching of the management team to develop the next culture plan using our 5 step process
£740 plus expenses + vat
If you have done anything that’s really worked well with regard to culture – it would be amazing if you could share it with everyone, so we can all learn from it.
Just pop it into the box below (and thanks in advance!).
If you've enjoyed this post why not try these related articles…
Your culture survey options
Your culture survey options can be found here. Practical advice for compliance to BRC Issue 8, Senior Management Commitment Section.
What is food safety and quality culture?
If you’re looking for a solution to meet the BRC’s new requirement for food safety quality culture – look no further!
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